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8 Useful Tips in Microsoft Word 2013

8 Useful Tips in Word 2013

Tip 1: Recover Unsaved Documents

Hands up if this applies to you. You’ve spent hours working on an awesome document, typing and formatting like a mad thing, switching from one window to the next when suddenly….ahh! You’ve accidently closed the document you were working on without saving. *Cue lots of colourful language and crying*. Fortunately, Word 2013 allows you to recover your unsaved documents.

  • Click File to go to the backstage area
  • Click Info
  • Click the Manage Versions drop-down arrow
  • Click Recover Unsaved Documents
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  • Select your document and click Open

A yellow warning message will display across the top of the document.

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  • Click Save As
  • Save your document as normal

Tip 2: Edit a PDF in Word 2013

If there is one thing sure to infuriate me, it’s receiving a form or document that I need to complete in PDF format! For years, PDF was the ‘go to’ file format if you wanted to prevent others from editing your document. Well not anymore! In Word 2013, you can easily edit and make changes to a PDF document. You can almost hear the sound of Microsoft users everywhere rejoicing!

  • Click the File menu to go to the backstage area
  • Click the Open tab
  • Navigate to the correct folder and select the PDF file
  • Click Open

A dialogue box will appear informing you that your PDF file will be converted to an editable Word Document. It is worth noting that if your document contains a lot of images or graphics it might not look exactly like the original PDF and may need some ‘tweaking’.

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  • Click OK

Tip 3: Preserve your eyeballs and switch to Read Mode

Read Mode is a great option to use if you find yourself spending time reading or checking long documents. Also, if you are like me and find it easier to read text on a darker background, you can switch the background colour and give your eyeballs a well needed break from black on stark white. All of the document review options you know, love and need are still available in Read Mode.

  • Click the View tab
  • Click Read Mode
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The document layout will change to an easy-to-read, two page per screen format.

  • Click the grey arrow to move to the next two pages
  • To maximise the ‘real estate’ on the page, you can hide the toolbar by clicking the ‘Auto-hide reading toolbar’ button in the top-right corner
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To change the background colour of the page

  • Click View
  • Select Page Colour from the menu
  • Select Sepia or Inverse
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Tip 4: Replying to comments

Collaborate smarter on documents by utilising Word’s reply to comment feature. This is an inline option that enables you to directly reply to any comments added by colleagues ensuring a smoother workflow.

  • Ensure that you have comments showing
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  • Right-click on the comment icon within the comment
  • Select Reply to Comment from the menu
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  • Add your reply comments. These will appear slightly indented underneath the original comment and will display under your name.
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  • Click on any colleagues name in the comments section to directly IM, Call, Video Chat or Email without leaving Word.
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Tip 5: Permanently delete cropped areas of a picture 

This was something that I didn’t discover until recently. Did you know that if you crop a picture in Word and then send that document to a colleague, they can see the full, uncropped picture and restore it to the original? Imagine the embarrassment of cropping out a company logo or sensitive information only for it to re-appear again with a simple click of the Crop button by a ‘Word savvy’ colleague. Don’t be an amateur, ensure you permanently delete all cropped areas before sending.

  • Select a picture in your document
  • Click the Picture Tools contextual ribbon
  • Click the Format tab
  • Click Crop
  • Select Crop from the drop-down menu
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  • Drag the handles to select only the part of the picture you would like to retain
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  • Click Crop again

Once the picture has been cropped ensure that you permanently remove the cropped section so that it cannot be restored by a colleague.

  • Select the picture
  • Click Compress Pictures
  • Place a tick in the ‘Delete cropped areas of picture’ tickbox
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  • Click OK

Tip 6: Touch/Mouse Mode

In an increasingly mobile world it is becoming extremely important to be able to access and work on documents and files ‘on the go’. Mobile devices play a huge role in this with more and more people working from Smartphones and tablets. The new Touch/Mouse Mode in Word (available across all Office applications) optimises the spacing between commands for use with a mouse or a touchscreen. Yes, Microsoft have developed a solution to ‘fat finger’ syndrome. Hoorah!

  • Select the Touch/Mouse Mode icon on the Quick Access Toolbar
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  • Select Touch
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Tip 7: Border Painter Tool

This new feature in Word 2013 enables you to fully control your border style and placement in a table. Go crazy with your painting and decorating and really make those tables stand out!

First, setup the colour, weight and line style for the border

  • Select the table
  • Click the Design tab under the Table Tools contextual ribbon
  • Set the desired Border Style, Pen Colour, Line Weight
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  • Click Border Painter. The curser will change to a paintbrush
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  • Paint over a border of the table to apply the new style
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Tip 8: Adding online video

Have you found a really awesome video on YouTube or Bing that you would love to be able to insert into your Word document to really make it come alive? Utilise Word 2013’s Online Video feature to search and add any video into your document.

  • Click the Insert tab
  • Click Online Video
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  • Select Bing Video Search, YouTube video search or paste the video embed code directly.
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  • Select a video
  • Click Insert
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The video will be inserted into your document.

  • Click the Play button

You can also share the link to the video on social media from within the Word document.

  • Click the Share icon
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  • Select a social media service to share the link on.
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Miss the Full Start Screen?

Are you on Windows 10 and finding that you miss the full start screen?  Yes, the one that almost everyone said they hated when Windows 8 was launched.

Windows 10 defaults to the live tiles just in the lower left corner, as shown below.

Small Windows 10 Start
By going to the Settings app, Personalization, Start and enabling the Use Start full screen option, you can have the tiles across the full screen and reminisce about the good old days.

Windows 10 Start screen full size

 


Office 2016 Releases

Office 365 Logo

Office 2016 is released on 22nd September 2015 and hits the volume licensing pricelist on the 1st October.  What’s new?  Some will be disappointed it’s not radically different from Office 2013.  Others will breathe a sigh of relief and appreciate the consistency between the versions whilst having a good level of improvement over Office 2013 which was a fantastic suite of applications.  We’ll be running a series of hints and tips blog posts over the next month detailing the main changes.

For now, if you’re a Microsoft partner you can visit the Microsoft Drumbeat site, packed full of sales training events and resources to help you start, grow and accelerate your Office 365 practice (registration required).

If you love videos of Americans waving their hands around too much and generally being very excited with words like ‘super’ and ‘cool’ then take a look at the 400 second-long Vimeo video.

FAQ

Q – Is this going to be an automatic upgrade from 2013 to 2016 if I’m on Office 365?

A – No.  If you want to deploy Office 2016 you’ll need to do that using your usual deployment processes, e.g. via the Office 365 portal.  There will be automatic upgrades in the future but there aren’t any full details on that yet, for example how to accept or prevent the automatic upgrade to 2016.

Q – Will Office 2016 still be available as a perpetual, on-premises product?

A – Yes, Office 2016 is available on-premises and through Office 365 subscriptions.  Unless you have Software Assurance on Office 2013 on-premises, you’ll need to buy the licence to Office 2016 as it’s a completely new version.  Office 365 includes new version rights so if you’re on an Office 365 which includes the Office apps (e.g. E3, E4, Business, Business Premium, ProPlus) you have the rights to 2016 immediately.

Q – I’m on Office 365; how long can I stay on the 2013 release?

A – For 12 months after the release of Office 2016.

Q – InfoPath is no longer included in the 2016 release, where can I get this?

A – InfoPath 2013 is the last version and can be downloaded from Microsoft’s download centre.  Your Office 365 ProPlus licence allows use of InfoPath 2013 and it will still be supported


Free Technical Events for Partners

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Small and midsize businesses (SMBs) face a complex and changing landscape when it comes to understanding all of the different ways new technologies can help their businesses.

Many Microsoft partners are capitalising on the opportunity to grow their businesses by expanding their roles to that of a trusted advisor and business consultant — looking for ways to help SMBs modernise across the IT platform.

Microsoft is focused on helping you deliver solutions that address your customers’ key goals and business challenges.  So you can use technology to help make them be more successful, whether by improving operational efficiency, protecting data, helping employees be more productive, or better connecting with customers.  In fact, only Microsoft offers a complete platform with the flexibility to deliver the solutions your customer’s need, from server to cloud, desktop to mobile devices.

ModernBiz Technical Series

The ModernBiz Technical Series provides training, demonstrations and hands-on instruction on how to use the latest Microsoft technologies to deliver solutions to SMB organisations.  This set of training courses is designed to prepare Microsoft value-added reseller (VAR) partners to help customers get the benefits of the modern business by providing solutions and services that span the entire IT ecosystem, from server, to cloud, to devices.

In this training, you will:

  • Get hands-on experience: With a focus on building real-world solutions, this training consists of presentations, demos, and hands-on labs.
  • Get the skills you need to build real-world SMB solutions: This technical series is designed specifically for partners working with SMB customers to build solutions using the latest products and technologies from Microsoft.

Any of the ModernBiz Technical Series courses can be attended as a standalone course or as a part of the complete series.

Who should participate: The ModernBiz Technical Series course is for Microsoft value-added reseller (VAR) partners who work with small and midsize organisations.  The training is designed for those who are ready to learn more about meeting the technical needs of SMBs with Microsoft solutions.

Audience: IT Professionals, Consultants, SMB Resellers

Level: 200 (Technical) This training aligns to the Microsoft ModernBiz campaign for SMB partners.

There are free one or two day courses for each of these key technology areas.

Current Schedule:

South:

Microsoft Cloud for SMB – 19th October (London)

Connect With Customers – 26th October (Reading)

Business Anywhere – 27th October (Reading)

Microsoft Cloud for SMB and Grow Efficiently Track 2 (2day) – 3rd & 4th November (Bristol)

Microsoft Cloud for SMB and Grow Efficiently Track 2 (2day) – 9th & 10th November (Reading)

Safeguard Your Business – 16th November (London)

Safeguard Your Business – 1st December (Reading)

Microsoft Cloud for SMB and Grow Efficiently Track 2 (2day) – 7th & 8th December (London)

 

Midlands:

Microsoft Cloud for SMB – 7th October (Birmingham)

Business Anywhere – 18th November (Birmingham)

 

North:

Microsoft Cloud for SMB – 5th October (York)

Business Anywhere – 6th October (Manchester)

Connect With Customers – 19th November (Manchester)

Grow Efficiently Track 2 – 25th November (York)

Microsoft Cloud for SMB – 15th December (Manchester)

 

Scotland:

Business Anywhere – 12th October (Edinburgh)

Connect With Customers – 13th October (Edinburgh)

Microsoft Cloud for SMB and Grow Efficiently Track 2 (2day) – 23rd & 24th November (Edinburgh)

Imageframe are pleased to be running many of these courses so come along and say hi!

Keep up to date with these and more on the Microsoft Partner Network UK blog.


Clean Install of Windows 10 Upgrade

Microsoft Windows 10

Performing a clean install of the free Windows 10 upgrade is a 2 step process.  Firstly as an in-place upgrade to register the free upgrade and then as a clean install.  This is an inconvenience especially when upgrading multiple desktops and sometimes in-place upgrades from one version of an OS fail to complete.

In-place Upgrades can Fail

Reasons for failed upgrades range from undetected incompatible hardware drivers, erroneous applications, user tweaked settings, malware, antivirus and hard disk accelerator software through to not enough disk space, underlying bad disk sectors and proprietary disk compression or encryption software.

Although these possibilities have been around for many years, the free offer of a Windows 10 upgrade has made more people than ever want to jump up onto this new release and because of the time limitation before the free upgrade offer expires in July 2016, it has made the heightened the perception of urgency to do it now (it could just be because ‘the grass is greener’ or maybe even some think Microsoft will suddenly have a change of heart and whip this free upgrade from under them).

And while the vast majority of people will simply perform the in-place upgrade and allow Windows 10 to merge onto their existing PC setup, some, however, prefer to go down the ‘purists’ route of a clean install.  Migrate all the useful data off their existing system, wipe the drive (preferably after having run a HDD surface scan on older drives), install a fresh OS and enjoy the challenge of searching out any missing drivers for those odd hardware pieces.

In order to be eligible for a Windows 10 free upgrade you must allow the upgrade process to identify that your existing OS installation is valid in terms of version (Windows 7, 8.0, 8.1), edition (Home or Pro), and activation (genuine software, not a trial, or otherwise not properly activated).  For those interested in more detail, go to the Windows 10 FAQ.

Two-Step Upgrade Process

This leads us back to our original point; performing a clean install of Windows 10, whilst trying to qualify for the free upgrade, is a 2 step process.  Firstly the existing OS must be registered as being eligible and secondly that eligibility must be migrated over to the new clean install.

Given that quite often the reason for a clean install is that this existing OS is experiencing some of the issues I mentioned right at the very start of this article this can mean that this initial in-place upgrade never completes, preventing enrolment of the PC to enable a subsequent clean install.

However, this is a shortcut to this initial step – that of enrolling/registering/certifying (call it what you will) the PC’s existing OS that it is indeed suitable and eligible for a free Windows 10 upgrade without having to perform the entire Windows 10 in-place upgrade first.

Naturally, before proceeding, any data migration from the old PC must be completed, either in the form of a backup, file transfer or Easy Transfer Wizard.  You may even want to consider performing a full system image copy in case you do not successfully complete the fresh install phase.  Proceed only if you have a way to recover.

  1. Download a copy of Windows 10.
  2. Use your preferred method to access the files within the downloaded ISO (such as burn it to disk, mount it within Windows or use a 3rd party utility to expand it).
  3. Search for gatherosstate.exe.  Depending on the version of the image you chose, it will either reside in sources or \Windows\x64\sources or \Windows\x32\sources.  Copy gatherosstate.exe to your desktop.
  4. Ensuring you are properly connected to the internet, run the gatherosstate application.  After a few seconds, an additional file should appear on your desktop – GenuineTicket.XML.  This is confirmation that your existing PC and OS have passed the pre-requisites needed to perform a clean Windows 10 install.  Save the file GenuineTicket.XML to a location NOT on your system HDD (as this is going to be wiped).  Any location will do; USB, network share, even email it to yourself!
  5. Perform your clean install of Windows 10.  When requested for the product key, click the ‘SKIP’ button.
  6. When the clean install has completed and you’re looking at your fresh desktop, locate GenuineTicket.XML and copy it to the hidden folder C:\ProgramData\Microsoft\Windows\ClipSVC\GenuineTicket.  You can navigate to it directly by pasting this URL directly into a RUN dialog box (Win+R to activate, or Win+X,R or just type in RUN into the Cortana search box).
  7. Reboot your PC.
  8. That’s it!  In order to confirm activation, bring up the SYSTEM panel (Win+Pause, Win+x, S, or type SYSTEM into the Cortana search box).  The System dialog box will now confirm that this new installation is activated.
  9. Allow updates to be performed on your new system, via SETTINGS, Update & Security.
  10. Enjoy that new-fresh Windows 10 installation smell!