A different way to attach documents

Sending and receiving documents and files in the form of an attachment is something that we are all very familiar with. The recipient is required to double-click on the attachment to open it and then it can be saved off as required.

However, did you know that there is a different way to attach documents? That you can also send the contents of a document in the body of the email as opposed to an attached file? This can sometimes be really useful and can be done by simply adding a button to the Quick Access Toolbar in Word.

Open the Word document you would like to send

  • Click the drop-down arrow on the Quick Access toolbar
  • Select More Commands
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  • Select Commands Not in the Ribbon from the Choose commands from drop-down menu
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  • Scroll down and select Send to Mail Recipient
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  • Click Add

The Send to Mail recipient icon will now be on the Quick Access Toolbar.

  • Click Send to Mail Recipient

Email fields will show. Complete these as normal. The Word document will appear in the body as opposed to as an attachment.

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