How to Use the Steps Recorder

How to use the Steps Recorder

The Steps Recorder is a well-hidden tool available in Windows 7, Windows 8/8.1 and Windows 10. It allows you to record actions and then share the recording with others.

So why would you want to record actions? Well, have you ever had a colleague who is always asking you how to do things in Office? Instead of telling them, record the steps and send them the document. Or how about those occasional error messages that you need to report to your IT Team? Instead of explaining the issue, record the steps you took to get to the error.

Of course, steps recorder doesn’t just limit your recordings to Office.  You can record actions on pretty much anything; how to log expenses or use the line-of-business time tracking tools or how to play sneaky at Fortnite.  And the recorder tool is intelligent enough to black out sensitive fields such as passwords or digitally protected windows.

  1. Open the Steps Recorder (if you do not know where the Steps Recorder is located, search for it from the Start screen)
  2. Close any open windows other than Steps Recorder
How to use the Steps Recorder

NOTE: Steps Recorder will make screenshots of what’s on your computer screen and include those in the final recording. It is important that any unrelated open programs are closed first as this could be distracting.

  1. Click the Start Record button
  2. Complete the steps necessary as normal

You can tell when Steps Recorder is recording when the Start Record button changes to Pause Record and the title bar flashes ‘Recording Now’. The recording can be paused and resumed at any given time. During a recording you can also click the ‘Add Comment’ button to highlight a section of your screen and manually add a comment.

  1. Once you have finished, click Stop Record
  2. Click Save As
  3. Give the recording a name and click Save

A single .zip file containing all of the information recorded will be created and saved to your Desktop unless another location was specified. This can now be shared in one of the following ways:

  • Attached the file to an email
  • Copying the file to a network share drive or flash drive
  • Attaching the file to a forum post
  • Uploading the file to a file sharing service and linking to it

It is worth noting that Steps Recorder is not available in operating systems prior to Windows 7.