Do you forever find yourself running the same search over and over again in Outlook? Maybe you frequently have to search for emails from your manager that contain attachments?
Outlook has a really useful search feature that you can use to find your emails but wouldn’t you rather be able to find what you are looking for in one click? Creating Outlook Search Folders for your frequently searched for email items is a great way to cut down on the amount of time you spend searching for emails.
- Click the Folder tab
- Click New Search Folder
You can choose to select the items you would like to search for from the default list presented, i.e. if I want to create a search for all emails from my manager, I would select ‘Mail from and to specific people’ and then select my managers name by clicking ‘Choose‘.
However, if you would like to create a folder that searches using multiple criteria you will need to create a Custom Search.
- Scroll down in the list and select Create a Custom Search Folder
- Click Choose
- Add a name for your search folder
- Click Criteria
You can select criteria for your search from any of the three tabs. In this example, I want a search folder that quickly searches for all emails from David that contain attachments.
- Click OK
A new folder will be created under Search Folders in your folder list. Click on the folder to run the search.
I think you will agree it is worth taking the time to setup some search folders in your Outlook as it will greatly reduce the amount of time you spend searching for emails.