Blog Archive

PowerPoint Presenter View Says No

PowerPoint Presenter ViewAn attendee had an issue with a PowerPoint file and could not choose ‘Use Presenter View’ as it was greyed out and disabled.  What’s more, when the slideshow was started, it didn’t take up the whole screen but annoyingly, played in a window and left the system tray icons at the bottom of the display.  How is a speaker supposed to present their awesome slideshow on plans for World Domination v1.0 if they can’t even get PowerPoint working?  As you can imagine, we use PowerPoint quite a lot so were happy to point out the issue.

First thing to check of course is whether the dual monitor option in Windows is set up correctly and in this case it was.  The second cause is a feature of PowerPoint that is less well-known because most slideshows are presented live by a speaker.  An alternative is to set-up self-running presentations, either in full screen (for example on kiosk displays) or in a window.  These will typically use recorded timings for each slide and animations so they play and advance in a timely manner and might even loop continuously.  To set your PowerPoint deck up to run automatically, choose Set Up Slide Show in the Slide Show ribbon tab.

Set up slideshow button

 

 

This will open a window where you can set your play options.

Set up PowerPoint slideshow

 

 

 

 

 

In our attendee’s example, the Show Type was set to Browsed by an individual which meant the show would play in a resizable window and not full screen or presenter view.  Kiosk mode plays the show full screen and uses timings to advance the slides; users cannot click or touch to advance.  The default is Presented by a speaker and for some reason this deck had that option changed.  Once we’d selected the correct show type, the Use Presenter View checkbox was active again and the world is happy.

Of course, if you’d like to know more hints and tips on Microsoft PowerPoint or any Office application, we’d love to hear from you.